Every sales leader knows the gut wrenching feeling of a missed opportunity or lost business. There is nothing worse than knowing you were beaten to the punch simply because of your internal processes or inability to respond timely to perspective clients.
If getting quotes, proposals or bids approved through the chain of command is a problem for you, it might be time to consider a digital signature solution.
To get started, you want to make sure that your digital signature systems allow you to seal the document using standard technology, allowing you to add your graphical signature to the document.
According to AIIM, some solutions add a graphical signature image to any document created in Microsoft Word. This signed document can be easily changed by any recipient while the graphical electronic signature remains intact. This security flaw opens the door to fraud and forgery. The solution used has simply placed a digitized “picture” of the signature on the document, it doesn’t seal the document, verify the authenticity of the person signing, or guarantee the transaction cannot be altered.
In the traditional paper world, transactions are validated by signing them either on an accepted form, such as a check, or in front of a trusted third party. A notary or lawyer, then “stamps” the signatures, so that they cannot be changed.
In the virtual paperless world, digital signatures must perform the same function. A digital signature must be able to seal any electronic document and guarantee that it is tamperproof. It uses a one-time “fingerprint”, unique to both the signer and the document to ensure that the signer is indeed the originator or owner of the document. This “fingerprint” cannot be reused or reassigned and proves that the message has not been altered in any way.
Seal the deal on a digital signature solution. And, seal the deal on driving new business by getting your paperwork routed and approved more timely.